Congratulations on taking the first step towards your dream job! After submitting your application, the next crucial step is to follow up with a well-crafted email to the hiring manager. This article presents a comprehensive guide, complete with real-world examples, on how to compose a compelling Sample Email to Hiring Manager After Applying. These customizable templates will enable you to seamlessly tailor your message, making a lasting impression and increasing your chances of securing an interview. Let’s delve into the art of crafting an effective follow-up email that resonates with hiring managers.
Crafting the Perfect Email to a Hiring Manager After Applying
Sending a follow-up email after submitting a job application demonstrates your eagerness for the position and allows you to reinforce your suitability for the role. Here’s how to structure your email to make a lasting impression:
1. Start with a Professional Greeting:
- Address the hiring manager by name if you know it, showing that you’ve done your research. For example: “Dear Mr./Ms. [Hiring Manager’s Name],”.
- If you don’t know the name, use a generic salutation like “Dear Hiring Manager,” or “To Whom It May Concern.”
2. Express Gratitude and Enthusiasm:
Begin the email by expressing gratitude for the opportunity to apply for the position. Mention the specific role and company name to show you’re genuinely interested in the position.
3. Reinforce Your Qualifications:
- Briefly reiterate why you’re a suitable candidate for the role. Highlight relevant skills, experiences, and achievements that align with the job requirements.
- Keep it concise and focused on the most important aspects that make you stand out.
4. Address Specific Aspects of the Job or Company:
Show that you’ve researched the company and have a genuine interest in the role. Mention something specific that caught your attention and why it resonates with your career goals or values.
5. Reiterate Your Availability for an Interview:
Express your eagerness to discuss your qualifications further. Use phrases like “I am eager to further discuss how my skills and experience align with the requirements of the role,” or “I look forward to the opportunity to demonstrate my capabilities in an interview.”
6. Provide Contact Information:
Ensure that your contact information is up-to-date and easily accessible. Include your phone number and email address, making it convenient for the hiring manager to reach out if needed.
7. Express Confidence and Professionalism:
Close the email with a confident and professional tone. Thank the hiring manager for their time and consideration, and express optimism about the possibility of an interview.
8. Proofread and Edit:
Before sending the email, proofread it carefully for any errors in grammar, spelling, or formatting. A well-written and error-free email reflects your attention to detail and professionalism.
9. Time Your Email Wisely:
Avoid sending the email immediately after applying. Wait a few days to give the hiring manager time to review initial applications and show that you’re patient and respectful of their time.
By following this structure and incorporating these elements, you can craft a compelling email that effectively communicates your interest, qualifications, and enthusiasm for the position. Remember, a well-written follow-up email can help you stand out from other candidates and increase your chances of securing an interview.
Samples of Emails to Hiring Manager after Applying for Different Reasons
Example 1: To Express Enthusiasm and Gratitude
Dear [Hiring Manager Name],
I am writing to convey my enthusiasm for the [Job Position] position at [Company Name] for which I recently submitted my application. I appreciate the opportunity to contribute my skills and expertise to your team and am confident that my qualifications make me an ideal candidate for this role.
Thank you for considering my application and providing me with the chance to pursue this exciting career prospect. I eagerly await the possibility of an interview and further discussing my fit for this position.
Sincerely,
[Your Name]
Example 2: To Highlight Unique Experience and Skills
Dear [Hiring Manager Name],
I am writing regarding my recent application for the [Job Position] at [Company Name]. I wanted to emphasize a few specific experiences and skills that make me an ideal candidate for this role.
Having worked on multiple customer-facing projects, I am confident in my ability to provide exceptional customer service and ensure their satisfaction. Moreover, my experience in project management has equipped me with the skills to prioritize tasks, manage resources effectively, and meet deadlines consistently.
Thank you for taking the time to consider my application. I am confident that I can contribute significantly to your team and help [Company Name] achieve its goals. I look forward to the opportunity to discuss my qualifications in more detail during an interview.
Sincerely,
[Your Name]
Example 3: To Follow Up On Application
Dear [Hiring Manager Name],
I hope this email finds you well. I am writing to follow up on my recent application for the [Job Position] at [Company Name]. I understand that the hiring process may take some time, but I wanted to reiterate my strong interest in this position and my eagerness to contribute to your team.
Additionally, I would like to draw your attention to a project I recently completed, which further demonstrates my skills and abilities. I designed and implemented a new marketing campaign that resulted in a 20% increase in sales. I believe this showcases my ability to think strategically, analyze data, and implement effective solutions.
I am eager to discuss how my experiences and expertise align with the requirements of this role in more detail. Thank you for your time and consideration. I look forward to hearing from you soon.
Sincerely,
[Your Name]
Example 4: To Demonstrate Passion for Company and Role
Dear [Hiring Manager Name],
I am writing to follow up on my recent application for the [Job Position] position at [Company Name]. I am genuinely passionate about your company and the [Industry] industry, and I believe that my skills and experience would be an excellent fit for this role.
Having admired [Company Name]’s commitment to [Company Mission/Values], I am eager to contribute my expertise and help drive the company forward. I believe that my enthusiasm, combined with my strong work ethic and dedication, would make me a valuable asset to your team.
Additionally, I have been closely following your company’s recent developments and initiatives. I am particularly impressed with the [Recent Company Accomplishment]. This demonstrates your commitment to innovation and excellence, which resonates with my own professional aspirations.
Thank you for considering my application. I am confident in my ability to contribute significantly to [Company Name] and look forward to the opportunity to discuss my qualifications further.
Sincerely,
[Your Name]
Example 5: To Provide Additional Information
Dear [Hiring Manager Name],
I am writing to follow up on my recent application for the [Job Position] position at [Company Name]. I am excited about the opportunity to join your team and I wanted to provide some additional information that may be relevant to your decision-making process.
Since submitting my application, I have completed a relevant course on [Relevant Course/Certification] which has further enhanced my knowledge and skills in this field. I believe this additional qualification demonstrates my commitment to continuous learning and staying up-to-date with industry trends.
Furthermore, I recently had the opportunity to lead a project at my current company where we successfully [Project Achievement]. This experience has reinforced my leadership abilities and my ability to drive results in a team environment.
I appreciate your time and consideration. I am confident that my skills and experience align perfectly with the requirements of this role. I look forward to the possibility of an interview to discuss my qualifications in more detail.
Sincerely,
[Your Name]
Example 6: To Show Willingness to Relocate
Dear [Hiring Manager Name],
I am writing to you today to express my interest in the [Job Position] position at [Company Name]. I was excited to see this opportunity advertised and believe that my skills and experience would be a valuable asset to your team.
Although I am currently based in [Current Location], I am willing to relocate to [Company Location] for this role. I understand the importance of being physically present in the office to foster collaboration and build strong relationships with colleagues.
I am confident that my [Relevant Skills/Experience] would allow me to contribute significantly to your team and help [Company Name] achieve its goals. I am eager to learn more about this opportunity and believe that my willingness to relocate demonstrates my dedication and commitment to this role.
Thank you for considering my application. I would welcome the opportunity to discuss my qualifications and relocation plans further in an interview.
Sincerely,
[Your Name]
Example 7: To Express Interest in Multiple Positions
Dear [Hiring Manager Name],
I hope this email finds you well. I am writing to express my interest in multiple positions at [Company Name] that align with my skills and experience. I believe that my qualifications make me a strong candidate for several roles within your organization.
I am particularly interested in the [Job Position 1] and [Job Position 2] positions. With my [Relevant Skills/Experience], I am confident in my ability to contribute effectively to either of these teams. I am also open to considering other suitable opportunities at [Company Name] that may align with my qualifications.
I understand the importance of finding the right fit for both the company and the candidate. I believe that my diverse skills and adaptability make me a valuable asset to your team, regardless of the specific role I may be considered for.
Thank you for taking the time to review my application. I am eager to learn more about these positions and how my skills and experience can contribute to [Company Name]’s success. I would appreciate the opportunity to discuss my qualifications and suitability for these roles in more detail.
Sincerely,
[Your Name]
A Deeper Dive into Post-Application Email Etiquette
Sending a follow-up email after applying for a job is a crucial step that can demonstrate your continued interest and enthusiasm for the position. Here’s an in-depth guide to crafting an effective sample email to hiring managers:
Subject Line: Striking a Balance Between Professionalism and Personalization
- Keep it concise and attention-grabbing: Aim for a subject line that sparks curiosity and gives a hint of what the email is about, without being too long or cluttered.
- Use keywords: Incorporate relevant keywords from the job posting to improve the chances of your email getting noticed.
- Personalize it whenever possible: If you can, include the hiring manager’s name or a brief reference to their previous interactions with you, such as attending a career fair or informational interview.
Email Body: Structuring Your Message for Maximum Impact
Open with a strong introduction: Begin your email with a polite and professional greeting, addressing the hiring manager by name if known. Express your gratitude for their time and consideration.
Reaffirm Your Interest: Reiterate your genuine interest in the position, emphasizing why you believe you’re a suitable candidate. You can briefly mention specific skills, qualifications, or experiences that align with the job requirements.
Showcase Additional Value: If you have any recent accomplishments or relevant updates since applying, briefly mention them to highlight your continued growth and dedication to your field.
Emphasize Your Availability: Express your enthusiasm and willingness to participate in the next steps of the hiring process, whether it’s an interview, assessment, or reference check.
Close with Confidence and Gratitude: Conclude your email by reiterating your appreciation for their consideration and expressing your confidence in your ability to contribute to their team. Use a formal closing, such as “Sincerely” or “Best regards,” followed by your full name.
Dos and Don’ts of Post-Application Email Etiquette:
- Do: Proofread your email carefully for any errors in grammar or spelling before sending it.
- Don’t: Send multiple follow-up emails in a short span of time. Be patient and allow the hiring manager time to review your application and respond.
- Do: Keep your email concise and to the point, avoiding unnecessary details or rambling.
- Don’t: Use overly casual or informal language. Maintain a professional tone throughout your email.
- Do: Tailor your email to each job application. Avoid sending generic follow-up emails that lack personalization.
- Don’t: Attach additional documents or files unless specifically requested by the hiring manager.
Common Mistakes to Avoid:
- Not proofreading for errors: Sloppy grammar and spelling can create a negative impression, so take the time to carefully review your email before sending it.
- Being too pushy or demanding: Avoid using aggressive or entitled language that could turn off the hiring manager.
- Sending generic emails: Sending the same follow-up email to multiple job applications without tailoring it to each specific position shows a lack of effort and thought.
- Overusing exclamation points or emojis: While a touch of enthusiasm is good, excessive use of exclamation points or emojis can make your email appear unprofessional.
- Including irrelevant information: Stick to the main points and avoid rambling about unrelated details that don’t add value to your application.
FAQs on Sample Email to Hiring Manager After Applying
What aspects should I focus on when crafting an email after applying for a job?
When writing an email to a hiring manager after applying for a job, focus on expressing gratitude for the opportunity, highlighting your skills and qualifications relevant to the role, reaffirming your interest in the position, and politely inquiring about the application status. Show enthusiasm and professionalism while being concise and respectful.
How can I make my email stand out among other applications?
To make your email stand out, tailor it to the specific job you’re applying for. Research the company and demonstrate how your background aligns with their values and goals. Use strong action verbs and quantifiable achievements to showcase your skills. Additionally, proofread your email thoroughly to ensure it is error-free and well-presented.
When is the right time to send a follow-up email after applying for a job?
The ideal time to send a follow-up email after applying for a job is approximately one to two weeks after submitting your application. This shows that you’re still interested in the position while allowing the hiring manager sufficient time to review your application and potentially contact you for an interview.
What are some essential elements to include in the subject line of my email?
The subject line of your email is crucial in capturing the hiring manager’s attention. Keep it concise and informative, including your name, the position you’re applying for, and a brief indication of your interest or inquiry. For instance: “[Your Name] – Application for [Position Name] – Eager to Contribute.”
How can I express gratitude for the opportunity in my email without sounding generic?
To express genuine gratitude for the opportunity, avoid generic phrases like “Thank you for your time and consideration.” Instead, mention specific aspects of the company or role that excite you and align with your goals. This personalized approach demonstrates your genuine interest and enthusiasm for the position.
Should I include additional materials or documents in my follow-up email?
Generally, it’s not advisable to include additional materials or documents in your follow-up email unless specifically requested by the hiring manager. Doing so may overwhelm them and make it more challenging to focus on your application. However, if there are crucial updates or additional information that significantly strengthens your application, you can mention them briefly and offer to provide them upon request.
How can I politely inquire about the status of my application without sounding pushy or demanding?
When inquiring about the status of your application, maintain a polite and respectful tone. Acknowledge that the hiring process might take time and express your understanding. Use phrases like “I hope my application is being considered” or “I’d be grateful for any updates on the hiring process.” Avoid sounding entitled or demanding, as this could reflect poorly on your candidacy.
Cheers for Now!
And that’s a wrap! We sincerely hope that our advice will give you a helping hand in writing an email that could potentially land you a job. Follow these tips closely and let us know how it goes.
And hey, while you’re here, feel free to browse some of our other articles. We’ve got a treasure trove of tips and tricks to help you ace your job search, from writing a killer resume to acing that nerve-racking interview.
So, take some time to explore. Who knows, you might just find that golden nugget of wisdom that changes everything. Good luck and see you soon!